Adopted by the members at an EGM on 19th September 2005
The name of the
Club shall be the BECKENHAM & WEST WICKHAM MODEL RAILWAY CLUB.
The objects of the
Club shall be:
To promote and
encourage the model railway craft in all its branches.
To further the above object by meetings, lectures, exhibitions and
Membership of the
Club is be divided into the following classes:
ADULT: Aged 18
years and over on the first day of January. The Committee may fix
a reduced annual subscription for students in full time education.
ASSOCIATE: For relatives and/or friends of members or members not
attending regularly due to distance or other cause, without power
Candidates for membership
shall apply in writing to the Committee to be elected as a member of
the Club. The Committee may, at its absolute discretion, accept or reject
any candidature for membership.
Each class of member
shall pay an annual subscription in advance at a rate to be fixed by
the Committee. Subscriptions shall become due on the first day of January
of each year. If any member shall fail to pay their subscription within
three calendar months after it shall have become due, their membership
of the club shall terminate automatically. However, the Committee, in
its absolute discretion, may waive this termination or revive the membership
of a lapsed member.
The management of
the club shall be entrusted to a Committee consisting of a Chairman,
Vice-Chairman, Secretary, Treasurer and Exhibition Manager, who shall
be the Officers of the Club. Up to four other members of the Club may
also be elected to the Committee. At all meetings of the Committee four
shall form a quorum. The Committee shall have power to co-opt members
to fill casual vacancies amongst its number, who may serve until the
next Annual General Meeting.
Subject to the above
power of co-option, Committee members (including Officers) shall be
elected by the members at a general meeting of the Club. Subject to
the following, each Committee member (including any Officer) shall serve
until the Annual General Meeting in the third year following that of
their appointment. Any Committee member, (including any Officer) retiring
under this provision may stand for re-election. At the first Annual
General Meeting after this Constitution has come into force, all Committee
members shall retire but may stand for re-election. One third (or as
near as possible) of the members who are elected to the Committee at
this meeting shall serve for one year, one third shall serve for two
years and one third shall serve for three years. Each third as defined
shall include at least one Officer and one non-officer Committee member.
Subject to the foregoing, in the absence of agreement, the period for
which each Officer or other Committee member shall serve shall be determined
by lot. In the event of any Committee member (including any Officer)
resigning, dying or otherwise leaving during his term of office, any
member elected in his place shall serve only until the departed Committee
member would have retired, but the new member may then stand for re-election.
The property of
the Club (other than cash which shall be under the control of the Treasurer)
shall be vested in the Officers of the Club for the time being as trustees,
to be dealt with by them as the Committee shall from time to time direct.
The Officers of the Club, or any of them may sign agreements or enter
into deeds on behalf of the Club for the purposes of implementing decisions
of the Committee.
The Committee shall
a) Exercise the
day-to-day control of the Club and make rules for this purpose.
b) Maintain insurance cover as appropriate for liabilities of the
Club and its members.
c) Be responsible for making suitable arrangements for the safe custody,
repair and insurance of the Club's property.
d) The committee may borrow for the purpose of the Club such amount
of money either at one time or from time to time and at such rate
of interest and in such form and manner upon such security as the
Committee shall deem expedient and may make such dispositions of the
Club property or any part thereof and enter into such agreements in
relation thereto as the Committee may deem proper for giving security
for such loans and interest.
e) Ensure that all statutory duties relating to the Club are complied
f) No member of the committee shall be liable to make good out of
his own monies any loss occasioned to the club caused by non-compliance
with these powers and duties.
An annual general
meeting of the club shall be held either in the month of April or May
in each year when the following business shall be conducted:
a) The presentation
and (if accepted) the passing of the accounts for the previous financial
year ended on the thirty-first day of December prior to the meeting,
which accounts shall first have been checked by the club members appointed
under (c) below.
b) The election if thought fit of a President and Vice-President(s)
who shall serve for a period of three years.
c) The election of the Officers and members to serve on the Committee
under clause 4 above.
d) The election of two members (who shall not be members of the Committee)
to examine the accounts for the current year.
e) Such other business as shall have been communicated to the Secretary
and included in the notice of the meeting.
general meeting may be convened at any time by the Committee and shall
be convened within twenty-one days on the requisition of one third of
the members in writing to the Secretary stating the purpose for which
the meeting is required.
The business at
any extraordinary general meeting shall be limited to the matters specified
in the notice convening the meeting.
The quorum at any
general meeting shall be one third of the members entitled to vote or
ten members entitled to vote, whichever shall be the less.
The Secretary shall,
at least seven days before any general meeting, ensure that every member
receives a notice of the meeting stating the time, the date and the
place where it is to be held and the business to be transacted. Any
notice sent by post is deemed to have been received within four days
The committee shall
have power to expel any member who shall offend against the rules of
the club or whose conduct in the opinion of the committee renders them
unfit for membership of the club. Before any such member is expelled
the Secretary shall give them seven days written notice to attend a
meeting of the committee which notice shall contain particulars of the
complaint made against them. No member shall be expelled without first
having an opportunity of appearing before the committee and answering
the complaints made against them nor unless at least two thirds of the
committee then present vote in favour of their expulsion.
7. LIABILITY AND LIMITATION:
The club and its
members shall not be in any circumstances liable for loss of or damage
to the property of a member.
8. ALL SERVICES VOLUNTARY:
No gift or payment
shall be made out of the Club funds to any member for services rendered
to the club, but this rule shall not prejudice the right of a member
to recover expenditure authorised by the Committee and made by them
on the Club's behalf.
In the event of
the Club being dissolved there shall be a Final Meeting of the members
of the Club. If at that Final Meeting the members so decide, the Club's
remaining funds and other assets shall, after the discharge of all liabilities
(including any sums due to the guarantors of any loans raised by the
club), be paid or handed over to such one or more clubs or societies
with similar objects and in such proportions as the members shall determine.
In the absence of any such resolution being passed at the Final Meeting
of the Club, the Club's remaining assets shall be realized and, after
the discharge of all liabilities, shall be distributed equally between
all those persons who are members of the Club at the time of dissolution,
which for this purpose shall be taken to be the date upon which the
Final Meeting of the Club is held.
10. ALTERATION OF CONSTITUTION:
nor additions, to this constitution shall be made except by a resolution
carried by a majority of at least two thirds of the members present,
voting and entitled to vote at a general meeting, notice of which shall
have contained particulars of the proposed alterations or additions.